FMS is a fully integrated and easy to use system. FMS manage the freight operation like printing of import / export documents, ensure all services provided and advance payment paid on behalf of their customers are billed and collected. FMS is incorporated with Accounting module that maintained a full set of accounts.
Freight Management Software is a fully integrated on-line system comprising 4 distinct but related modules.
Import Module
The main function of Import Module is to provide entry of inward cargo manifest and printing of arrival notice and delivery order for customer to collect their goods. Job Sheet will be automatically created which is linked to the billing module for invoicing purpose. Various kinds of documents such as Job Instruction, Authorise Release, Permit Submission can be generated via this module.
Functions
- Provides cargo manifest entry
- Printing of Arrival Notice and Delivery Order
- Job Sheet Creation – for billing purpose
- Documents Processing such as Job Instruction, Authorise Release, Permit Submission
- Connecting Vessel – link to Export Module for processing
Export Module
The Export Module is a comprehensive system that allows booking of direct shipment or consolidated shipment to different destinations. Job Sheet will be automatically created which is linked to the billing module for invoicing purpose. Various kinds of documents such as Customer Draft B/L Carrier B/L, Job Instruction, Permit Submission, Shipment Advice can be generated via this module.
Functions
- Provides direct shipment or consolidated shipment entry
- Printing of Customer Draft B/L and Carrier Draft B/L
- Documents Processing such as Job Instruction, Permit Submission, Shipment Advice, Ocean B/L
Billing Module
The main function of the Billing Module (BIL) is to keep track of jobs provided to your customers and billing them eventually. Should a job needs outside sources or contractors’ services, the BIL is also able to include their services as a cost factor to the job. Invoices can be generated for completed jobs and these invoices will be posted to the Accounts Receivables at the end of the day/month. A wide variety of reports can be generated to review performance of all services offered by your company.
Functions
- Maintains Service and Charge Code Database
- Maintains Customer/Contractor Quotation Database
- Interactive processing of Job Order, Sales Invoice, Debit Note, Credit Note and Cheque Requisition
- Provides screen inquiries for sales summary by customer, sales by invoice no. and job summary
- Generate Reports such as Sales Analysis by Customer, Sales Analysis by Service, Sales Analysis by Charge Code, Yearly Sales by Customer, Yearly Sales by Service, Yearly Sales by Category.
Accounting Module
The Accounting Module (ACC) is a comprehensive accounting module consisting 3 sub-modules and they Accounts Receivable, Accounts Payable and General Ledger.
The Accounts Receivable System maintains an open item system whereby payment received by customer is being off-set by specific invoices. It allows multiple currencies transactions; and at month-end, generates statement of accounts, aging reports and debtor’s ledgers.
Functions
- Maintains Customer open item systems
- Provides direct entry of invoices, debit notes and credit notes as well as entries from Billing Module
- Allows partial or total payment for individual invoices
- Payment can be allocated to any invoices
- Allows aging up to 120 days
- Provides Screen inquiries on outstanding balances by customer
- Generate Reports such as Outstanding Report, Debtor’s Ledger, Debtor’s Analysis, Summary of A/R Outstanding, Statement of Accounts, A/R Aging by Invoice and Official Receipts
The Accounts Receivable System maintains an open item system whereby payment received by customer is being off-set by specific invoices. It allows multiple currencies transactions; and at month-end, generates statement of accounts, aging reports and debtor’s ledgers.
Functions
- Maintains Supplier open item systems
- Provides direct entry of invoices, debit notes and credit notes as well as entries from Billing Module
- Allows partial or total payment for individual invoices
- Payment can be allocated to any invoices
- Allows aging up to 120 days
- Provides Screen Inquiries on outstanding balances by supplier
- Generate Reports such as Outstanding Report, Creditor’s Ledger, Creditor’s Analysis, Summary of A/P Outstanding, Statement of Accounts, A/P Aging by Invoice and Payment Advice.
The General Ledger System is used to generate Trial Balance, Profit/Loss Statement and Balance Sheet to analyze the financial status of the company. It also generates instant reports such as Cash Book and Bank Book that will reflect the company status of cash flow at any point of time.
Functions
- Flexibility in setting up of chart
- of accounts Provides main account code and sub account code for each ledger account
- Activity balances for unlimited periods are maintained Provides multiple lines entry
- for any vouchers Provides multi-currency transactions Provides automatic balancing
- control during voucher entry to ensure debit and credit balance Provides recurring
- entries for any specific periods Budget comparison in Profit/Loss Statement Generates
- Reports such as Cash Book, Bank Book, General Ledger, Trial Balance, Profit/Loss
- Statement, Expenses Analysis, Balance Sheet and Monthly GST Listing